Public Relations and Communications
24/7 Communication Sp. z o.o.
Automation of invoice intake and processing to eliminate manual data entry and speed-up ERP operations across multiple input channels.
What Was Done
We designed and deployed an end-to-end automated workflow for handling incoming invoices. Invoices arriving via email and other channels are centrally collected, automatically processed using OCR, and their key fields are extracted, labeled, and transformed into a structured XML format compatible with the client's ERP system.
The solution runs on a Windows Server environment and integrates selected Azure services to support document processing and reliability. While the system uses AI-based OCR and data extraction, the primary value lies in workflow automation, data structuring, and system integration — removing manual steps and ensuring invoices enter the company's financial workflow consistently and on time.
Core work delivered:- End-to-end invoice processing automation — Designed and implemented a fully automated pipeline from invoice receipt to ERP import.
- Multi-channel document intake orchestration — Connected email and other invoice delivery channels into a single, centralized processing flow.
- AI-based OCR and data extraction — Applied OCR and intelligent data labeling to extract structured invoice data from unstandardized documents.
- Data transformation and ERP integration — Converted extracted data into ERP-compatible XML format and automated system ingestion.
- Production deployment and stabilization — Deployed the solution on a Windows Server environment with Azure services and ensured stable long-term operation.
Business Impact
99%
accuracy.
At the scale of hundreds of documents processed monthly.
~300
invoices processed monthly.
Across multiple input channels including email.
1
automated workflow.
Emails and other invoice sources are consolidated into a single automated pipeline feeding the ERP system.
0
manual data entries.
Previously manual retyping of invoice data into ERP is now fully automated, reducing operational effort and error risk.
"We worked together on building an OCR system to automatically process invoices received by email and load them into our existing ERP. The team quickly delivered a working solution and stayed closely involved during the rollout, improving the model step by step and fixing any issues along the way until everything worked as expected.
They also helped us set up our Azure environment so the system runs reliably and efficiently. It was a smooth and productive collaboration with a team that really knew what they were doing."
— Agnieszka Łukaszewska, Finance Director
Key Benefits
Elimination of manual invoice data entry into the ERP system
Unified handling of invoices from multiple channels in a single automated workflow
High processing accuracy with minimal need for human correction
Faster and more reliable invoice circulation within internal processes
Structured, machine-readable invoice data enabling further automation in the future
Want a similar solution for your business?
Start Your Project