Every line item is based on an agreement and an approved rate
AI does not create prices. It combines the confirmed scope with the catalogue, packages and hotel rules, and flags anything that cannot be calculated unambiguously.
Complete brief and selected options
Conference for 80 people: room, 40 rooms for two nights, two coffee breaks, dinner, AV equipment and transfer.
Items under the relevant deal
The calculation is divided into categories and shows quantities, applied rates, price sources and exceptions requiring a decision.
- rooms, accommodation and catering
- additional services and equipment
- gaps blocking the final quote
Automatic calculations without automatic guesswork
The basis is approved price lists, packages and rules in the CRM or the hotel’s designated system. A missing rate, unusual discount or conflicting rule holds the item for a decision.
Builds line items
Translates agreed requirements into rooms, accommodation, catering, equipment and additional services.
Applies rules
Uses the approved rates, quantities, packages, taxes and calculation rules relevant to the hotel.
Flags exceptions
Highlights a missing price, conflict, discount or item requiring an authorised person’s decision.
How does AI prepare a calculation?
Capture the scope
AI reads the complete brief, available options and services selected for the proposal.
Match the catalogue
It matches the scope elements with approved rates, packages and rules.
Calculate and check
It calculates the items and flags gaps, conflicts and non-standard terms.
Draft under the deal
It saves the draft calculation in the CRM for the salesperson to edit and approve.
From brief to accountable line item
Every figure should have a source: the guest’s requirement, a selected option or an approved pricing rule. This makes the calculation checkable before it is sent.
What does AI use?
- complete brief and proposal scope
- confirmed availability options
- selected services and pricing rules
- relevant lead or deal in the CRM
What does the team receive?
- complete draft calculation
- sources of rates and applied rules
- list of gaps and exceptions requiring a decision
The salesperson sees and approves every item
The module speeds up quote preparation, but does not grant exceptional terms or present the calculation to the guest without review.
The salesperson can change every item, resolve exceptions and approve the calculation before using it in a proposal.
The module does not invent rates, negotiate discounts, send proposals or create bookings.
A complete calculation under the relevant lead
All agreed proposal elements are collected in one clear structure.
Data from the brief, availability and catalogue flows into the right items without manual copying.
Gaps, discounts and non-standard terms are visible before the price is presented to the guest.
The CRM stores the calculation; sources provide scope and prices
The module combines the brief, availability and additional services with the approved price catalogue and sales record in the CRM.
Related process elements
Frequently asked questions
Where do the prices come from?
Only from agreed price lists, packages and hotel rules.
What happens with a non-standard discount?
The item is flagged for a decision by someone with the appropriate authority.
Are proposal materials required?
No. They can supplement the calculation but are not required to create it.
Is the calculation sent immediately?
No. The salesperson checks and approves it first.