Automate
your PRACTICE with AI
Increase VISITS with instant replies
Maximise SATISFACTION from every visit
Protect your REPUTATION by addressing reviews instantly
First contact
The first contact with your practice happens via website, email or chat – AI provides instant answers to every question from potential guests.
Booking
AI guides prospective guests through the booking process step‑by‑step – from the first message to payment.
Remote pre-treatment survey
Save reception time and allow patients to complete pre-procedure surveys remotely, thanks to flexible and easy-to-configure forms.
Preparing for the visit
Before the visit, your patients will receive access to an intelligent guide that will help them prepare for the procedure and understand its benefits and course.
Maximizing satisfaction
AI will help maximize treatment satisfaction with clear recommendations and support at every stage.
Patient opinions
AI will help you quickly and individually address reviews, both positive and negative, allowing you to maintain a high position for your practice on key review portals.
Faster, more efficient team
AI will help your team avoid drowning under the onslaught of emails. Departments within your facility will gain access to their own AI specialized in specific tasks and knowledge.
Clinics respond too slowly
5H
this is the average response time in private practices
Learn more
Source - MetaMed
You can increase the conversion rate from inquiry to appointment by up to
65%
thanks to faster response
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Source - MetaMed
The chance of acquiring a client drops by
400%
after just 5 minutes of waiting for a response
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Source - Harvard Business Review
Patients pay attention to whether you respond to reviews, and if you do, they are up to
88%
more likely to book an appointment
Learn more
Source - RepuGen Patient Review Survey 2024
Try CogniVis AI in action and see how fast & accurate it answers
ChatBots for your site
We will build ChatBots for your property that answer guest questions 24/7.
Use your existing website as a knowledge source
Serve multiple languages
Forward chats to reception in tough cases
Collect the email at the end of the conversation
Complete information through a simple wiki module or popular apps like Google Drive or Dropbox
Communication Hub
AI will answer most questions and route tricky ones to a central panel with auto‑translations and AI suggestions.
Respond wherever patients seek info
Respond instantly
Analyse all inquiries in one place
Have one dashboard for all channels
Detect tough cases and route to a human or specified email
Ask e.g. "how to prepare for a laser wrinkle removal procedure?".
Ask e.g. "what is oxygen infusion?".
Ask e.g. "how does the laser wrinkle removal procedure work?".
Write an email e.g. "what is microneedle mesotherapy?".
WhatsApp Groups (Beta)
Ask e.g. "how long does the effect of laser wrinkle removal last?".
Personal Email AI
Not all responses can be fully automated. In your personal email inbox, AI will suggest replies that you can modify and send with a single click.
Use AI assistance on individual email inboxes
Speed up email handling and reduce team frustration
Eliminate typos and unclear responses
Suggestions based on company sources and context are accurate and personalized
Maintain control over responses before sending
Manage access, content groups, and assistants with precise permissions for teams.
Digital Guide
After booking an appointment, the patient gets access to a digital brochure with key information. They don't even need to browse it; they can simply ask the AI anything related to the planned procedure.
Generate QR codes so the patient has answers at hand
Automatically translate and support multiple languages
In addition to the content in the brochure itself, AI will answer patient questions based on your website and other sources
Eliminate misunderstandings and increase patient satisfaction
Gain new space to promote additional treatments and upselling
See how booking an appointment works
Full Integration
Connecting different systems is our specialty. We will integrate the tools you use into a seamless ecosystem supported by AI.
We will integrate with any HIS, calendar, or other appointment scheduling system
All you need to do is provide us with an API (usually included in your agreement with the provider) or contact the provider
Your patients will be able to instantly book an appointment or order additional services
Facebook, Instagram, WhatsApp, Email - AI will handle the entire booking process through any channel
After booking an appointment, AI will ensure that the patient completes the pre-procedure questionnaire and provides the necessary consents, as well as answer any questions your patients may have
We do not charge extra fees for such integration
Reviews and Opinions
88% of patients are more likely to book an appointment when they see that reviews about the medical practice they are considering are addressed in an individual, personalized way.
Set the tone, AI will respond according to your guidelines
Personalize by directly referring to the content of the review
Manage all key review platforms
Reply in the guest's native language
Pricing
Every clinic and practice is different. We will tailor the price of our solutions to the scale of your operations and the modules you want to implement. Each quote is individual, but we care about transparency and your convenience, so below you will find an indicative price list to help you estimate the cost of our solutions for your practice.
AI Reception
Basic deployment and integration of AI with your website and systems
- AI integration with your website
- Integration with your booking system / calendar / HIS
- Website chatbot
- Intelligent routing of inquiries to the front desk
- Collecting patients' email addresses
- Knowledge wiki module
- Internal interface for staff
/visit /month
Communication
Turn questions into visits with instant answers
- Centralized communication panel with smart suggestions and translations
- Facebook Messenger
- Instagram Messenger
- Shared email address
- Plugin for private email inboxes
/visit /month
Visit
Maximize patient satisfaction with the visit
- AI concierge for patients
- QR code system for patients
- Multilingual support
- Remote check-in
- Digital guide
/visit /month
Reputation
Build loyalty by addressing reviews instantly and individually
- Monitoring and AI auto-replies
- Statistics, sentiment analysis
- Booksy
- Google Maps
- ZnanyLekarz
/visit /month
* Based on CogniVis AI data estimates, assuming effective use of freed resources and a rate of zł/h
Frequently Asked Questions
How large can my team be?
You can have any number of team members, and we will help you implement artificial intelligence across all departments where it can support your efficiency.
Can I integrate AI with my appointment scheduling system / HIS / calendar?
Yes, we can integrate AI with your appointment scheduling system, HIS, or calendar. All you need to do is provide us with an API or connect us with the system provider. We do not charge extra fees for such integration.
Do I need to know anything about AI?
You don’t need to know anything about AI to use our solutions. Our software is designed to be simple and intuitive. Our team will help you configure everything and provide training so you can fully utilize its potential.
Do you train AI on my data?
No, we do not train AI on your data. Our solutions only work with LLM providers who are committed to not storing client data for training future models.
Can I add more than one practice?
Yes, you can add more than one practice. You can manage all your practices from a single account.
What information can I add?
You can add any information relevant to your practice. We support over 39 different sources, including Google Drive, Dropbox, SharePoint, Gmail, Notion, Slack, PDF files, Excel, websites, and many more.