AI based on Dropbox Files and Folders

Introduction

What is Dropbox?

Dropbox is a cloud storage service that allows users to save, share, and sync files and folders across multiple devices. It enables easy collaboration by providing a centralized location for accessing and managing documents, photos, and videos, making file sharing and teamwork more efficient.

What is CogniVis AI?

CogniVis AI is a platform that enables you to pull data from different sources and combine them with each other to create practically useful AI tools. Sources may include your internal company knowledgebase and a variety of most popular business apps like GitHub, Jira, Slack, and more.

This enables you to easily create AI chatbot assistants (internal), custom generators and even embeddable AI chat widgets trained on your data.

How CogniVis AI works with Dropbox?

Dropbox Connector pulls in all relevant data from a specified Dropbox account. It then processes this data to generate insights, reports, and summaries.

Files:
File names
File paths
File types
File sizes
File permissions
File sharing status
Version history
Extendable Sources:
Team folders
Shared links
Collaboration activity

Configuration

Generate a Dropbox API token

To connect CogniVis AI with Dropbox, you need to generate a API Token in Dropbox. This token will be used to authenticate the connection between CogniVis AI and Dropbox.

Sign into your Dropbox account.

Navigate to Token Settings

Go to https://www.dropbox.com/developers/apps and press the Create app button found at the upper right.

Basic informations

Select Scoped access
Select Full Dropbox as the type of access
Name your token something like "CogniVis Connector" and press Creat app button

Specify the permissions

Go to the Permissions tab

Select files.content.read
Select sharing.write
Press Submit to apply the changes

Generate a API token

Go to the Settings tab. Move down to the OAuth 2 section and press Generate button to get an access token.

Add the connector to CogniVis

Navigate to CogniVis Connectors

In your platform, go to the Admin Panel, which you can find in the top right corner of the screen.

Go to the Add Connector section in the menu on the left side of the screen.

Then, search for and select the Dropbox connector.

Add token

Add your Dropbox API token & save it.

Note: This connector can only be linked once.

Define access

After deciding whether the documents should be public or not, press the connect button.

Free trial

If you are interested in creating your own automations and workflows with artificial intelligence based on your data, you can request a free trial of our solution. Please book a demo with us to get started.

book a demo

On-premise

Enterprise organizations can choose to deploy this connector on-premise. On-premise deployment provides additional security and privacy, it means that the connector will be hosted on your own servers which you can control and manage.

This option is suitable for organizations that have strict data privacy and security requirements, want to integrate with their existing infrastructure, or need to comply with specific local regulations.

Contact our team & learn about options of deploying this connector on premise.

book a demo learn more about on-premise ai

Use cases

Check out potential benefits and use cases for this connector.

Automated File Organization

AI can analyze file names, types, and paths to automatically sort and categorize files. This ensures a clean and organized workspace, saving users time and effort in managing their documents.

Smart Search Functionality

Leveraging file metadata and content, AI can provide advanced search capabilities, allowing users to quickly find specific files or documents based on keywords, file types, or other criteria.

Version Control Insights

AI can track and highlight changes in version history, providing users with detailed summaries of modifications made over time. This helps in maintaining a clear record of document evolution and makes reverting to previous versions easier.

Enhanced Collaboration Analysis

By analyzing team folders, shared links, and collaboration activities, AI can identify key contributors, frequently accessed files, and collaboration patterns, helping to streamline teamwork and improve productivity.

Permission Management Alerts

AI can monitor file permissions and sharing statuses to alert users of potential security risks or unauthorized access. This ensures that sensitive information is protected and only accessible to authorized personnel.

Usage Analytics

AI can generate reports on file usage, including which files are most accessed and by whom. These insights help in understanding user behavior and optimizing content based on user needs.

Automated Backup Recommendations

By analyzing file sizes and types, AI can offer recommendations for efficient backup strategies, ensuring that critical data is always securely stored without unnecessary redundancy.

Content Summarization

AI can scan documents and provide concise summaries, making it easier for users to quickly understand the content of lengthy files without reading them in full.

Regulatory Compliance Monitoring

AI can review file types, permissions, and sharing statuses to ensure compliance with industry regulations and internal policies. This helps in avoiding legal issues and maintaining a compliant document repository.

Efficient Resource Allocation

By understanding the file sizes and storage usage patterns, AI can help in planning and allocating storage resources more effectively, ensuring optimal use of the available space.

Dropbox AI