AI based on Google Calendar Events

Introduction

What is Google Calendar?

Google Calendar is a digital calendar application that helps users organize and schedule events, meetings, and tasks. It allows professionals to set reminders, share calendars, and sync events across devices, making collaboration and time management easier. Ideal for teams needing to coordinate schedules seamlessly.

What is CogniVis AI?

CogniVis AI is a platform that enables you to pull data from different sources and combine them with each other to create practically useful AI tools. Sources may include your internal company knowledgebase and a variety of most popular business apps like GitHub, Jira, Slack, and more.

This enables you to easily create AI chatbot assistants (internal), custom generators and even embeddable AI chat widgets trained on your data.

How CogniVis AI works with Google Calendar?

The Google Calendar Connector retrieves all events and associated details from the specified calendars.

What exact sources are pulled:

Events
Event title
Event description
Event start and end time
Event URL (link to the event in Google Calendar)
Event status (e.g., Confirmed, Tentative, Canceled)
Event attendees
Event creation and update dates

Configuration

Create new Project

Set up a new project in Google Cloud.

Activate the Google Calendar API

Expand the sidenav, then go to APIs & Services and choose Enabled APIs & Services.

At the top, select + ENABLE APIS AND SERVICES.

Find and select the Google Calendar API.

Press the Enable button.

Configure the OAuth Consent Screen

Go to the OAuth consent screen.

Select External for User Type if you do not have a Google Organization.

Enter a name, provide the email addresses for contact, and press SAVE AND CONTINUE button.

Click ADD OR REMOVE SCOPES.

Include the scope .../auth/calendar.events.readonly for the Google Calendar API. Click UPDATE and then SAVE AND CONTINUE.

Provide at least one test user email. Only the email addresses added in this section will be able to initiate the OAuth flow for indexing new emails.

Press on SAVE AND CONTINUE, check the changes, and then select BACK TO DASHBOARD.

Create Credentials

Navigate to the Credentials tab, press + CREATE CREDENTIALS and choose OAuth client ID.

Select Web application and assign it a name such as CogniVis Connector.

In Authorized JavaScript origins, enter https://INSTANCE.platform.cognivis.ai

In Authorized redirect URIs, enter https://INSTANCE.platform.cognivis.ai/admin/connectors/google-calendar/auth/callback

In place of the INSTANCE, put the name of your instance.

Clicking Create will display the option to download the credentials as a JSON file. Download it for use in the next step.

Add the connector to CogniVis

Navigate to CogniVis Connectors

In your platform, go to the Admin Panel, which you can find in the top right corner of the screen.

Go to the Add Connector section in the menu on the left side of the screen.

Then, search for and select the Google Calendar connector.

Provide Credentials

Attach the previously downloaded JSON file.

Authenticate with Google Calendar

Press Authenticate with Google Calendar button. Finishing the OAuth flow will enable CogniVis to index emails the user has access to read. Remember that only email addresses added in Test users will be able to initiate the OAuth flow to index new emails.

Define access

Once you have given it a name and decided whether you want it to be public or not, press the CONNECT button.

Free trial

If you are interested in creating your own automations and workflows with artificial intelligence based on your data, you can request a free trial of our solution. Please book a demo with us to get started.

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On-premise

Enterprise organizations can choose to deploy this connector on-premise. On-premise deployment provides additional security and privacy, it means that the connector will be hosted on your own servers which you can control and manage.

This option is suitable for organizations that have strict data privacy and security requirements, want to integrate with their existing infrastructure, or need to comply with specific local regulations.

Contact our team & learn about options of deploying this connector on premise.

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Use cases

Check out potential benefits and use cases for this connector.

Efficient Schedule Management

AI can analyze event details, start and end times, and attendee data to optimize scheduling, minimizing conflicts and maximizing available time slots for meetings. This ensures that meetings are scheduled when all necessary participants are available, enhancing productivity.

Enhanced Meeting Preparation

By accessing event descriptions and URLs, AI can generate summaries or briefings for upcoming meetings, providing attendees with context and background information. This streamlines meeting preparation and ensures that participants are well-informed and ready to contribute.

Seamless Collaboration

By monitoring event status and attendee lists, AI can facilitate better communication among team members. It can send reminders to attendees, update them on changes in real-time, and ensure everyone is aligned with the latest schedule updates.

Automated Notifications

AI can leverage the event creation and update dates to automate notifications and alerts. This ensures that attendees are reminded of upcoming events and any changes, reducing the risk of missed meetings and improving adherence to schedules.

Conflict Resolution

By analyzing multiple calendars, AI can detect potential scheduling conflicts and suggest alternative meeting times or locations. This helps in resolving conflicts efficiently and ensures that important meetings aren't postponed or missed.

Resource Allocation

AI can assess event details and attendee lists to allocate necessary resources, such as meeting rooms or equipment, ensuring everything required is available and ready ahead of time. This reduces last-minute logistical issues and enhances meeting efficiency.

Personalized Scheduling Insights

Using past event data and attendee preferences, AI can provide personalized scheduling insights, suggesting optimal times for meetings based on individual productivity patterns and preferences, leading to a more tailored and effective scheduling process.

Trend Analysis and Reporting

AI can analyze historical event data to identify scheduling trends and patterns, providing insights into meeting frequency, duration, and attendance. This data can be used to improve future scheduling practices and enhance overall time management strategies.

Intelligent Event Categorization

By examining event titles and descriptions, AI can automatically categorize events into relevant groups or projects. This helps in organizing calendars more effectively and allows users to quickly filter and view events related to specific areas of interest.

Virtual Assistant Integration

By integrating with virtual assistants, AI can provide voice-activated access to calendar data, allowing users to quickly retrieve event details, make scheduling changes, or set reminders without needing to manually navigate their calendars, enhancing convenience and efficiency.

Google Calendar AI