AI based on Notion Workspace

Introduction

What is Notion?

Notion is an all-in-one workspace that combines note-taking, task management, and project planning. It allows teams to collaborate in real-time, organize their work, and customize pages using templates and integrations. Ideal for streamlining workflows and centralizing information.

What is CogniVis AI?

CogniVis AI is a platform that enables you to pull data from different sources and combine them with each other to create practically useful AI tools. Sources may include your internal company knowledgebase and a variety of most popular business apps like GitHub, Jira, Slack, and more.

This enables you to easily create AI chatbot assistants (internal), custom generators and even embeddable AI chat widgets trained on your data.

How CogniVis AI works with Notion?

The Notion Connector retrieves all pages from the workspace.

What exact sources are pulled:

Pages
Page title
Page content text
Page URL
Page update date
Page creator
Tasks (if managed via task database)
Task title
Task status (e.g., To Do, In Progress, Done)
Task due date (if set)
Task assignee (if assigned)
Task comments (if available)
Task URL
Databases
Database name
Database entry (individual records in the database)
Entry fields (selected record fields)
Entry last update date
Comments
Comment content (content of the comment)
Comment author (author of the comment)
Comment date (date of the comment)
Associated page or database URL (page or database associated with the comment)

Configuration

Create a new integration token

To connect CogniVis AI with Notion, you need to create a new integration in Notion. This integration be used to authenticate the connection between CogniVis AI and Notion. See the detailed instructions in the Notion integration guide.

Sign into your Notion account.

Navigate to integrations site

Visit notion.so/profile/integrations

Open integrations generation page

Create a new integration

Click on + New integration

Name your integration, choose the associated workspace and type. Optionally, add a logo, and click the "save" button.

By clicking the "Configure integration settings" button, go to the settings. After configuring it to your needs, copy the Internal Integration Secret and click the "save" button.

Allow your integration to connect with pages and databases

After creating the integration, you'll need to provide it with access to Notion pages and databases. For security reasons, integrations do not automatically have access to any pages or databases in the workspace. You'll need to share the desired pages with the integration for CogniVis to access them.

Add the connector to CogniVis

Navigate to CogniVis Connectors

In CogniVis, go to Admin Panel, then in the sidebar choose Add connector. You will find the Notion connector setup page there.

Open Notion connector setup page

Add your Notion token

Please provide the Notion access token and click on the "Update" button.

Create New Connection

If you want to index all pages, press the "connect" button. If you wish to specify which page and its child pages should be indexed, enter it in the input field.

Free trial

If you are interested in creating your own automations and workflows with artificial intelligence based on your data, you can request a free trial of our solution. Please book a demo with us to get started.

book a demo

On-premise

Enterprise organizations can choose to deploy this connector on-premise. On-premise deployment provides additional security and privacy, it means that the connector will be hosted on your own servers which you can control and manage.

This option is suitable for organizations that have strict data privacy and security requirements, want to integrate with their existing infrastructure, or need to comply with specific local regulations.

Contact our team & learn about options of deploying this connector on premise.

book a demo learn more about on-premise ai

Use cases

Check out potential benefits and use cases for this connector.

Enhanced Project Management

By integrating Notion's task and project data with an AI model, you can automate task tracking, generate progress reports, and predict project completion dates. This ensures that project managers are always aware of the current status and potential bottlenecks.

Smart Knowledge Retrieval

An AI model trained on Notion's pages and databases can quickly retrieve and summarize relevant information. This is particularly useful for new team members who need to get up to speed or for existing members seeking specific information without sifting through multiple pages.

Automated Meeting Summaries

With access to Notion's comment and page content, the AI can generate concise summaries of meeting notes. This helps in quickly understanding the key points discussed and action items assigned, ensuring that everyone is aligned.

Intelligent Content Suggestions

The AI can analyze the content of pages and comments to provide suggestions for improving documentation or project plans. For example, it can recommend adding specific details or linking to related pages for comprehensive coverage.

Customizable Notifications

By monitoring task statuses and due dates, the AI can send personalized notifications and reminders to team members. This ensures that tasks are completed on time and reduces the risk of deadlines being missed.

Automated Data Entry

Using the AI model, repetitive and time-consuming data entry tasks can be automated. For instance, it can populate task databases with information from other integrated tools, ensuring data consistency and saving time.

Enhanced Collaboration Insights

By analyzing comments and page updates, the AI can provide insights into team collaboration patterns. This helps in identifying highly collaborative teams and areas where communication may need improvement.

Task Prioritization

The AI can analyze task details and suggest prioritization based on factors like due dates, dependencies, and workload. This ensures that critical tasks are addressed first, optimizing team productivity.

Sentiment Analysis

By examining comments and page content, the AI can gauge team sentiment and morale. This is useful for managers to understand team dynamics and address any issues proactively.

Real-Time Data Integration

Integrating Notion data with other business apps via CogniVis AI allows for real-time data synchronization. This ensures that all platforms reflect the most current information, facilitating seamless workflows.

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