Search describes what is visible and what can be used
The employee does not need to know the file or folder name. They can search by location, service, season, format and status.
Asset for a summer dinner post
A vertical photo or video showing the terrace in the evening, without outdated branding and with a confirmed usage status.
Assets ready for review
AI finds matching files and shows their source, date, version and available restrictions instead of assuming every asset can be published.
- description of content and use
- asset format, season and date
- usage status and available rights
One searchable asset database
The module indexes files from approved sources, automatically describes their content and lets the team manage their status. Missing rights information does not mean permission to publish.
Recognises content
It describes the location, service, people, time of day, season and basic visual features of each asset.
Organises usage
It links each asset to the format, channel, campaign and status relevant when creating a post.
Blocks outdated files
It allows assets to be marked as withdrawn, prohibited, uncertain or requiring additional approval.
How is the asset library created?
Connect sources
The team identifies the folders, drives and collections that can be indexed.
Analyse files
AI recognises the content, format, basic metadata and possible use of each asset.
Complete statuses
An employee adds information about the version, rights, restrictions and approval for publication.
Search and select
The library returns matching assets together with their source and complete usage status.
AI descriptions do not replace rights information
The system can recognise the content of a photo, but should not guess a model release, licence or its expiry date. Incomplete data is clearly marked.
What does AI use?
- photos, graphics and video files
- folder, source and technical metadata
- description of use, season and version
- available rights and restrictions information
What does the team receive?
- searchable asset catalogue
- automatic descriptions and usage filters
- visible file status, source and restrictions
The team approves usage
Visual recognition speeds up search, but the decision to approve an asset depends on confirmed rules, licences and currency.
An employee can correct descriptions, mark the best variants, block files and approve their usage status.
The module does not grant rights to an asset, generate graphics, independently select the final asset or publish content.
Assets available when they are needed
The team finds assets by content and use, without knowing the file name.
Withdrawn graphics and outdated branding can be clearly blocked.
The status and available rights information are shown before the asset is used.
Assets stay in their sources but can be found together
The additional-source index connects the hotel’s drives and folders. The Central Publishing Panel makes the library available when planning and preparing content.
Related process elements
Frequently asked questions
Do files need to be moved to a new system?
Not necessarily. The library can index assets that remain in approved folders and drives.
Can AI recognise what is in a photo?
Yes. It can describe the location, service, season, format and other features that help with searching.
Does missing rights information mean permission?
No. The asset should be marked as uncertain and checked before use.
Does the library create new graphics?
No. It finds and organises existing assets; new variations are prepared by the Graphics Generator.