Confirmed agreements become a PMS structure
The module does not choose an option for the guest. It works only with the agreed dates, available rooms and confirmed stay structure.
Two-night group reservation
The guest confirmed 22 single rooms and 8 twin rooms, the arrival and departure dates, and the payer’s details.
Reservation ready for review
AI structures the room setup, guest count, payer and notes, clearly flagging any missing guest list for completion later.
- fields aligned with the PMS structure
- clearly flagged gaps
- saved only after approval
A booking draft, not an automatic promise
Ready means a complete structure ready for review. The final save and booking status remain subject to PMS rules and the employee’s permissions.
Structures the booking
Converts agreed details into dates, room types, guest numbers, payer information and required notes.
Checks completeness
Checks the data against PMS requirements and flags missing elements before saving.
Saves after approval
After an employee review, sends the prepared booking to the relevant system.
How is a booking draft created?
Retrieve the confirmed option
AI reads the agreed dates, available resources and final stay structure.
Structure the data
Maps rooms, guests, booker, payer and notes to the fields required by the PMS.
Check for gaps
Shows a summary, along with conflicting data or information requiring completion later.
Approve and save
An authorised employee reviews the draft and only then starts the save in the PMS.
Agreed details must match available resources
The draft combines the confirmed scope with the availability result. A conflict in dates, structure or required data stops the save and returns the matter to the employee.
What does AI use?
- confirmed arrival and departure dates
- selected and available rooms
- guest and accommodation structure
- guest details and fields required by the PMS
What does the team receive?
- complete booking draft
- list of gaps and conflicts
- controlled save in the PMS after approval
The employee sees the full structure before saving
Missing or conflicting data blocks the operation. The employee can amend the draft or return to an earlier stage of the process.
An authorised person reviews the draft, completes exceptions and approves saving the booking in the PMS.
The module does not choose dates independently, negotiate prices, confirm unavailable resources or save a booking before approval.
A booking ready without manual rekeying
Dates, rooms, guests and payer are organised according to PMS requirements.
The system highlights discrepancies and prevents missing data from being hidden in an unclear note.
The booking reaches the PMS only after review by an authorised employee.
The PMS is the source of availability and the destination for the final save
The module uses the confirmed availability option and the field structure of the specific PMS. The possible scope of the save depends on the integration and permissions.
Related process elements
Frequently asked questions
How does it differ from availability suggestions?
Suggestions show possible options, while this module creates a booking structure from already confirmed arrangements.
Can it prepare a group booking?
Yes, if the PMS integration supports the appropriate structure.
What happens if the guest list is missing?
The gap is clearly flagged; the draft can retain its structure without inventing personal data.
Does the booking reach the PMS automatically?
Only after it has been reviewed and approved by an authorised person.